AI-powered inventory software for UK letting agents
Property inventory software that writes your reports. From photo to PDF in minutes, not hours.
No credit card required · 3 free reports · No expiry
AI-powered inventory software for UK letting agents
No credit card required · 3 free reports · No expiry
Trusted by UK letting agents and inventory teams
Property inventory software helps letting agents create, manage and store detailed records of a rental property's condition and contents at the start (check-in), middle, and end (check-out) of a tenancy. Under the Housing Act 2004, every deposit must be protected in one of the three official schemes: TDS, DPS or MyDeposits. When a deposit dispute reaches adjudication, the burden of proof sits with the agent or landlord, and a clear, timestamped inventory report is the evidence that decides the outcome.
The Property AI turns a job that once took hours into one that takes minutes. Your team photographs each room on a smartphone, and AI writes the full inventory, capturing items, condition and damage, ready to export as a branded PDF. Letting agents use it to run inventories internally, cut clerk costs, and protect every deposit they hold.
2.5 hrs
saved on every property. A three-hour inventory comes back in under 45 minutes.
95%+
accuracy on item detection and condition assessment, and every line stays editable before the report goes out.
3×
more properties through the same team, without adding headcount.
Built for UK letting agents and the inventory teams they work with
01
Capture photos on-site and let AI instantly detect items, conditions, and damage issues with 95%+ accuracy. Review and approve in seconds.
02
A three-hour manual inventory comes back in under 45 minutes, written and photo-referenced.
03
Generate comprehensive PDF reports in seconds, with photos, damage mapping, and custom branding.
04
Assign properties across your lettings team or branches, track every check-in and check-out, and manage your whole portfolio from one dashboard, with live status on every job.
05
Monitor team performance, processing times, and quality metrics to optimise your operations.
06
Defend every deposit with timestamped check-in and check-out reports, formatted as evidence packs for TDS, DPS and MyDeposits adjudication.
From photo capture to professional report in minutes, not hours
1.
Use our mobile app to capture photos room by room. No special equipment needed, just your smartphone.
2.
AI instantly detects items, conditions, and damage issues with 95%+ accuracy. Review and edit as needed.
3.
Generate a comprehensive PDF report in under 5 minutes with photos, damage mapping, and custom branding.
From photo upload to professional report in under 5 minutes. Watch how inventory clerks save 2.5 hours per property.
Real-time AI analysis
Detect items and damage the moment photos upload
Professional PDF reports
Branded, photo-rich reports ready to send in seconds
Mobile-first workflow
Capture on-site, review on desktop, deliver instantly
Custom branding
Every report goes out under your brand: your logo, your colour, your details. Build your cover here to see it. Nothing is uploaded, it stays in your browser.
Cover preview
Layout follows a real report
Inventory & Schedule of Condition
Professional Property Inspection Report
Your agency
Reference: A1C4E902
Address
14 Marlborough Road
London
SW19 2HJ
Carried Out
September
9th
2026
Independent inventory clerks and lettings teams across the UK rely on The Property AI to deliver faster, more consistent reports.
“The best inventory software we've used.”
The Property AI has significantly reduced the time it takes us to complete property inventories and check-in reports. What previously took hours can now be completed in a fraction of the time, while maintaining professional standards and consistency across every report.
Jay Khan
Director, Inventory On The House
North West London & Berkshire
“A genuine game changer for inventory clerks.”
We've tested several inventory solutions over the years, but The Property AI stands out for its speed, accuracy and ease of use. The photo-to-report capability has transformed our workflow and increased productivity across our team.
Precious
Director, Real Time Inventory Clerks Ltd
Manchester
“Fast, accurate and incredibly easy to use.”
The Property AI allows us to produce professional inventory reports much faster than traditional methods. The software is intuitive, reliable and continues to evolve based on real industry needs.
Donna
Director, DMM Property Inventory Services
Most letting agents and inventory clerks run four separate subscriptions to cover this. The Property AI replaces all of them with one login.
Separate-subscription estimates based on published pricing from Inventory Hive, InventoryBase, Xero, FreeAgent, Squarespace, Wix, Calendly and Acuity Scheduling, checked August 2026. Your actual costs will vary by provider and plan.
No hidden fees. No long-term contracts. Cancel anytime.
For occasional reports
+£1 per extra room · a typical 2-bed home is around £10
Perfect for small teams
12 reports a month · 4 rooms each
Replaces £70–125/mo of separate inventory, invoicing, booking and CRM tools · see the comparison
For letting agents & property managers
If you manage properties rather than sell reports, per-report pricing is the wrong shape for you. We price per property, per month, with unlimited inspections and reports: growing your portfolio costs more, and inspecting it doesn't.
Tell us how many properties you manage and we'll price it.
or start with 3 free reports first
✓ Free to import existing reports from other providers
Every new account starts with 3 free reports (no credit card, no expiry). Included plan reports cover up to 4 rooms, then £1 per extra room; reports beyond your monthly allowance bill at the pay-as-you-go rate of £5 for the first room plus £1 per additional room.
Straight answers before you start
Join UK letting agents using AI to deliver faster, more accurate inspections.
3 free reports to start · No credit card required
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